The next two posts are all about the nitty-gritty of childcare in small groups. Why? Because the need for childcare in a small group can often become a real deal-breaker for families that would like to be a part of a group. It seems that sitters are tough to find, some families don’t have the money to lay out for childcare and for many leaders, it’s just too much to try and coordinate. To top it off, a group of ten can easily become a group of twenty five once you include children…where do we put everyone?! I’ve seen groups derail because they were unable to sort out the childcare dilemma. There are groups out there, waiting to be formed right now, but they just can’t get over this hurdle.
Webster’s online dictionary defines Nitty Gritty, yeah it’s in there, as “what is essential and basic : specific practical details.” That’s what this guide is about. It’s everything-you-need-to-know-about-childcare-in-smallgroups-even-though-you-wish-you-didn’t. Okay, that’s a bit of an overstatement. It’s a lot of what you need to know, not everything. Fair enough? And while these next two posts aren’t going to solve all of your small group childcare issues, I hope they will offer some insight and stir your thinking about what might work best for your group.
My small group planted a new group about a year and a half ago. Before we began that new group our group was made up of fourteen adults and twenty nine children, yep 29. My current group has thirteen adults and seventeen children. My family only contributes two of those, so don’t look at us
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Here are some insights on how we’ve made it work, most of the time.
How to Get Started
As a dad of young children I’ve come to learn that most parents have a network of babysitters. Even if they only have one or two “go to” sitters, they have friends who have sitters, who have friends that have sitters, and so on.
- Work that network. We’ve used sitters from the neighborhood where our group meets, to personal sitters of parents in other groups. We continue to do all we can to exhaust those connections and create new ones whenever possible.
- Don’t stop. Each person in the group is continually on the look-out for potential sitters. We have found that you can’t stop doing that. Sitters get other jobs, go off to school, have extracurricular activities to attend, etc. So, you need to constantly look for sitters. We continue to ask ourselves, even when we have sitters in place, who do we know that are potential sitters for our group?
- Do what it takes. Once we identify sitters we do whatever is needed in order to get them to the group. If their parents can’t drive them, someone from the group picks them up. If their parents can’t pick them up, we drive them home. We try to remove whatever barriers are in the way.
How to Pull it Off
One of the biggest mistakes that a small group leader makes is trying to do everything on their own. When I first started leading a group I did it all. And as you probably guessed, not only did I suffer, so did the group. It is critical that as the leader of the group you involve others, especially in this area.
- To be honest, one of the main reasons we have made this work in our group is because I’ve stayed away from it and have empowered others to lead. Our group has two people who lead our childcare coordination. One oversees the finances, the other sets up the schedule with the sitters–and they do an awesome job! I am confident that most groups have capable people who can handle this area of group life. Keep in mind that everyone in the group is very involved in making sure that the childcare is the best it can be—you’ll notice that throughout this guide.
- We have found it best to have everyone pay in advance for at least two months. This keeps us from having to remember to bring cash or our checkbooks with us each week. It simplifies things nicely.
- When we pay in advance we all pay the same amount even if we won’t be there on a particular week. In reality, we are paying for the opportunity to have sitters. This ensures that the sitters are getting paid appropriately and keeps our costs the same. If there is ever a week where we need only one sitter, we save the extra money for future childcare needs.
In the next post we’ll talk about childcare options, maintaining order, and how to treat sitters.
What childcare suggestions do you have?
What’s worked for your group, what hasn’t?